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WAIALAE
IKI RIDGE COMMUNITY ASSOCIATION
Board of Directors’ Meeting
Waialae Country Club
September 21, 2010
Board members
present:
Carmen Hagloch, President; Joann Allin; David Andrew; Donna Ashley; Michael Bianco ; Steve Camara; Lisa Iwata; Fay Jones; Sandra Kingery; Sylvia Makk; Helen MacNeil; John Michalski; Mel Yap.
Board members
absent or excused: Judy Fadrowsky; Roger Liu; Nate Sparks; Janice Wright.
Call to Order:
President Carmen Hagloch called the meeting to order at 4:30pm.
Approval of
Minutes:
July 2010 Minutes were emailed to Board members, approved online and will be posted on the WIRCA website in the immediate future. It was moved, seconded, and voted to approve the July minutes.
Treasurer’s
Report:
Carmen announced that Roger Liu has decided to retire from the Board after 19 years of service. The Board approved the purchase of a retirement gift and 2 complimentary tickets to the Annual Meeting in November, where he will be honored for his many years of service. His last Treasurer’s Report was presented and accepted by the Board for further review. Helen MacNeil presented cash flow reports for the last two years, along with projections for FYE 12-31-10 and budget scenarios for FYE 12-31-11. It was moved, seconded, and unanimously approved to appoint Helen as interim and acting Treasurer. The format of WIRCA financial reports recommended by Helen was approved by all Board members.
Committee Reports:
- Nominating Committee
- David Andrew presented the slate of Board Officers for approval for the next annum. The slate was moved, seconded, and approved unanimously for Carmen Hagloch to continue as President, John Michalski as Vice President, Helen MacNeil as Treasurer, and Steve Camara as Secretary. Janice Wright has decided to retire from the Board for the next year. Her expertise and guidance will be missed. Mike, Marilyn, Helen, and Fay agreed to stay on for another year. Carmen will move forward with a plan to aggressively recruit civic minded neighbors to serve on WIRCA in the immediate future..
- Newsletter -
Joann Allin reported that all articles need to be submitted ASAP. Deadline for articles for the next Newsletter is before 30 SEP 2010. The bid for WIRCA’s printing services is currently being assembled for review.
- Membership
- Donna Ashley reported that over the last 6 years, over 80% of homeowners have paid annual dues each year. Dues were increased from $150 in 2004 to $190 in 2005 and homeowner participation jumped from 79% 2004 to 83% in 2005. Donna then presented revenue projections for various levels of dues, which the Board compared with the budget scenarios presented by the Interim Treasurer. It was determined that a $40 annual dues increase would support the newly approved level of Security coverage and allow WIRCA to break even on a fiscal year basis. It was moved, seconded, and unanimously approved to increase annual dues to $230 for the 2011 fiscal year. Annual dues bills will be sent out along with the Annual Dinner invitation in early October.
- Decals - Report Waived for time constraints.
- Website - Report Waived for time constraints.
- Streets and
Sidewalks – Report Waived for time constraints.
- Information
Dissemination – Report Waived for time constraints.
- Social Affairs & Zone Captains – Sandi Kingery presented the details for the Annual Meeting. The date and location will be 01 NOV 2010 at the Outrigger Canoe Club. The cost per person will be $30 a head with no host cocktails. The event will commence with registration at 5:30 PM. The speaker is to be announced as it is not finalized.
- Security – Mike Bianco has been vetting certain new guards on the Hill. There is an inconsistency in service delivery that lingers despite a face to face meeting with Star Protective Agency. WIRCA’s expectation of excellence in service is what is currently being delivered by long time guard, Ricky Mills on day shift. The minimum expectation for other guards is that they speak English, show up on time, and follow set verifiable patrol guidelines via scanner report tracking. The minimum expectation is not being achieved. The Board requested that Mike research competitive bids from other Private Security Providers.
In 2008, the Board agreed to increase Security coverage on a trial basis. Mike presented a retrospective analysis of time intervals where calls to security, security response events, and acuity of those events were reviewed. The purpose of this fact finding was to make sure that dues paying members get value for their dues. Based on his findings, Mike recommended reducing Security coverage in time intervals with the lowest level of activity. Over a two year period, the time interval in question had only 4 low level calls. Based on Mike’s recommendation, the Board moved, seconded, and approved a small reduction in Security coverage with Lisa Iwata abstaining. To fund the remaining additional hours of coverage added in 2008, the Board agreed to consider a dues increase.
- Database – Report Waived for time constraints.
- Public Affairs
and Liaison to Neighborhood Board – Report Waived for time constraints.
- Bylaws and Parliamentary
Procedure - Report Waived for time constraints.
- Traffic Calming
- Sylvia Makk and her team are doing their best to slow down traffic by sign waving. New signs will be acquired along with strategies to get our community to be more responsible with speed limits.
New Business:
No new business.
Carmen Hagloch adjourned the meeting at 6:48pm after being motioned and seconded.
Respectfully Submitted,
Carmen Hagloch,
WIRCA President
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